Add a Course (In-Person)

✈︎

This guide provides a straightforward, step-by-step process for adding a new course (in person) to the 'Passport' system ensuring you can efficiently manage your training offerings. To do this you will need to ensure that you are an 'assessor'.

🌐︎ Airdat
1

Navigate to www.airdat.org

Navigate to www.airdat.org
2

Click here.

Click here.
3

Click 'Passport'.

Click 'Passport'.
4

Now, click here.

Now, click here.
5

Now click "Training".

Now click "Training".
6

Then click "Courses".

Then click "Courses".
7

You will now see this screen below.

You will now see this screen below.
8

Click "Add Course" in the bottom right-hand corner.

Click "Add Course" in the bottom right-hand corner.
9

Next, you will be taken through to the course 'setup'. Scroll down and fill in all the details such as 'training company', 'course title', 'dates and times', 'choose trainer', 'select a room', number of places' and finally you will have the option to 'restrict to certain companies'.

Next, you will be taken through to the course 'setup'. Scroll down and fill in all the details such as 'training company', 'course title', 'dates and times', 'choose trainer', 'select a room', number of places' and finally you will have the option to 'restrict to certain companies'.
10

Please ensure that you also 'view associated assessment' and check that all details are correct. Once all details have been added select 'Next'.

Please ensure that you also 'view associated assessment' and check that all details are correct. Once all details have been added select 'Next'.
11

Next, you will be given the option to schedule a 'recurring booking'. There is an option to toggle this on/off. Then click 'Next'.

Next, you will be given the option to schedule a 'recurring booking'. There is an option to toggle this on/off. Then click 'Next'.
12

Now you will be asked to fill in the 'information' box. Here, you will be asked to give as much information about your course to minimise the need for people to call/email with queries.

Now you will be asked to fill in the 'information' box. Here, you will be asked to give as much information about your course to minimise the need for people to call/email with queries.
13

Scroll down further and add in the 'meeting point', 'location' and 'contact number'.

Scroll down further and add in the 'meeting point', 'location' and 'contact number'.
14

Once this is all completed, click "Next".

Once this is all completed, click "Next".
15

The final part is choosing your 'pricing'. There are options here to either toggle on/off the need for invoicing or to set the 'candidate price' for your course. You should exclude any tax here, as this will be added automatically by 'Passport'.

The final part is choosing your 'pricing'. There are options here to either toggle on/off the need for invoicing or to set the 'candidate price' for your course. You should exclude any tax here, as this will be added automatically by 'Passport'.
16

Also, you will be able to select your 'cancellation period' and your 'course close period'. It is now important to click 'save' at this point.

Also, you will be able to select your 'cancellation period' and your 'course close period'. It is now important to click 'save' at this point.
17

If your course details have been added successfully, you will then have the option to 'add to calendar' and then you should click 'return to courses'.

If your course details have been added successfully, you will then have the option to 'add to calendar' and then you should click 'return to courses'.
18

You should now find that your course has been added successfully to the course list in 'Passport'.

You should now find that your course has been added successfully to the course list in 'Passport'.
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