eLearning Quotas

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In this article you will be shown how to set Quotas for eLearning and how they work. E-learning quotas are for Airport Administrators and Super Users to manage and track e-Learning courses that are provided to candidates for free. These quotas allow you to monitor and control your spend. They can be customised so you can control your spending at the granularity that suits you. Monitor all e-Learning together, split it by department or course type, or track courses individually.

🌐︎ Airdat

How to add seats to your eLearning quota
1

Navigate to www.airdat.org

Navigate to www.airdat.org
2

Click 'Go to Passport'.

Click 'Go to Passport'.
3

Now select the 'plus' sign in the bottom right-hand corner.

Now select the 'plus' sign in the bottom right-hand corner.
4

Next, type into the 'search for a widget' box.

Next, type into the 'search for a widget' box.
5

Search for and select "Quota additional seats requests" from the widget list.

Search for and select "Quota additional seats requests" from the widget list.
6

Now click on the 'Add seats to Airside Quota'.

Now click on the 'Add seats to Airside Quota'.
7

Then select between adding seats to the current period or the next period and select how many seats you'd like to add. Then if required, enter a PO/Reference number and select 'Submit request'. Thus will then generate an invoice for you. Once paid the request will be approved by a member of the accounts team.

Then select between adding seats to the current period or the next period and select how many seats you'd like to add. Then if required, enter a PO/Reference number and select 'Submit request'. Thus will then generate an invoice for you. Once paid the request will be approved by a member of the accounts team.

How to separate eLearning courses into different Quotas
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If you wish to separate eLearning courses into different categories, please follow the steps below:

8

In Passport, select the 'Airport tab' on the left-hand side.

In Passport, select the 'Airport tab' on the left-hand side.
9

Now click "Settings".

Now click "Settings".
10

Next scroll across and click "eLearning".

Next scroll across and click "eLearning".
11

Scroll down and click on 'Add quota'. Give the Quota a name, select the amount of seats you need, select a start date and colour scheme (this is for the graphs in your Dashboard) and select any eLearning courses you want included and click 'Add'.

Please note that only non-charged eLearning courses go into a quota. Any charged eLearning courses won't go into a quota.

Scroll down and click on 'Add quota'. Give the Quota a name, select the amount of seats you need, select a start date and colour scheme (this is for the graphs in your Dashboard) and select any eLearning courses you want included and click 'Add'. Please note that only non-charged eLearning courses go into a quota. Any charged eLearning courses won't go into a quota.
12

Your quota will then appear in the list with your default quota, don't forget to 'Save' at this point.

Your quota will then appear in the list with your default quota, don't forget to 'Save' at this point.
13

Then when you next visit your Dashboard, you will need to add the 'Live quota usage' for any live quotas you have and they will be visible on your dashboard.

Then when you next visit your Dashboard, you will need to add the 'Live quota usage' for any live quotas you have and they will be visible on your dashboard.
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By default all non-charged eLearning courses are placed in the first quota created. So when another quota is added, you can select all the eLearning courses you wish to be included. Any courses not selected will remain in the original quota.
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