Webinars

Webinars are a type of assessment within the Passport system. They allow an assessor to provide a structured training course to candidates, using existing video conferencing software, remotely.

Assessors can set an agenda, provide course documentation and link to existing online Passport assessments. With the webinar they have access to a comprehensive dashboard featuring attendance management, polls and chat functionality.

Candidates can easily see where they are in the course, view course documentation at any time, ask questions via chat and respond to polls set by the assessor.

Create a new webinar

For help creating or editing an assessment, please see our support article on adding assessments to Passport.
For help adding a course onto the system for booking please see this help guide.

Launch webinar (assessor)

This section will guide you through launching and managing the webinar session as a trainer.

1

When it's time to launch your webinar, you'll be presented with a pop-up message five minutes prior to it starting. You can choose to launch the webinar or close the message it launch it later

If you choose to close the message, the webinar can be launched from your Trainer Dashboard or from the Candidate List for that course listing

2

Once your webinar has started, you can edit or launch your video conference.

3

The Candidate List allows you to see whom of your candidates are present in the webinar, as well as any who have marked themselves as unable to attend.

You can mark attendance by selecting candidates and clicking either 'Confirm attendance' or 'Confirm absence'.

4

You can manage your agenda in the webinar. Click 'Start' on an agenda item to begin that section of your webinar. 

Click the arrow to expand the agenda section to see more information.

5

You can create a poll for your webinar audience. Start by typing a question, and then add a series of answers for your candidates to choose from.

You can re-order your answers by dragging them up or down in the list. 

You can delete an answer by clicking the blue 'x' beside it. 

Once complete, click 'Publish' to send the poll to the group.

6

You can view the results of your poll by clicking 'View results'. 

7

Once you have completed your webinar, you can 'End webinar'. This will end the session for all candidates and the webinar dashboard will no longer be available. 

Launch webinar (candidate)

This section will guide you through launching and participating in a webinar session as a candidate.

1

When it's time to launch your webinar, you'll be presented with a pop-up message five minutes prior to it starting. You can choose to launch the webinar or close the message it launch it later.

If you choose to close the message, the webinar can be launched from your Enrolments on your

2

Once your webinar has started, you can edit or launch your video conference.

3

You can track the agenda of the webinar from the dashboard. The agenda will update automatically as the trainer begins each section of the course.

Click an agenda item to expand it for additional information.

4

The trainer may initialise a poll. This will appear on the right-hand-side of the dashboard.   

To answer the poll, select an answer and click 'Submit'.

7

Once the webinar is complete, your trainer will end the session and you will be returned to your Passport dashboard and you're all done!